Path: utzoo!utgpu!news-server.csri.toronto.edu!cs.utexas.edu!sdd.hp.com!decwrl!ucbvax!hplabs!hpl-opus!hpspdra!pault
From: pault@hpspdra.HP.COM (Paul Taira)
Newsgroups: comp.sys.ibm.pc.misc
Subject: Re: MS Word and Mailing Labels
Message-ID: <11960003@hpspdra.HP.COM>
Date: 9 Aug 90 20:24:45 GMT
References: <1990Aug9.122140.5020@ecn.purdue.edu>
Organization: Ye Olde Computer Shoppe
Lines: 41

| 
| Does anyone out there know how I can successfully tell Word that I have 33
| equally sized labels on one page, and that it should print the labels
| correctly?
| 

   I have printed thousands of labels via MS Word 5.0 and my HP LaserJet II.
   Here are a recap of the steps which I have successfully used (from memory):

     1) Type in the label info (I use the standard font and line spacing = 1)
        I start the beginning of each label 6 lines apart (eg 3 lines of 
        address and 3 blank lines).

     2) Set the page formatting 
           left margin   = .5"
           right margin  = .5" 
           top margin    = .2"  
           bottom margin = .2"

        Set the page layout to the following:
           columns per page = 3
           space between columns = 1"
           
     3) Double check the line lengths (if too long, you might split the line
        or reduce the left/right margins and the space between columns.)
        Note: the space between columns should be double the left margin.

     4) Use page preview to verify that the page(s) look correct.  I would
        suggest that you double check the top/bottom margins (different
        brands of labels start at different points on the paper).  I prefer
        the 3M labels (they are the easiest to remove from the paper.  I
        find this extremely helpful especially after several hundred labels.

  
   A couple of notes: If you use a font other than the standard courier font,
   make sure that the line spacing is set to LI=1 and that the letters do not
   overlap.  This makes it easier for the postal machines to process the 
   address.  

   Good Luck,
   Paul