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From: jeffe@eniac.seas.upenn.edu (George Jefferson )
Newsgroups: comp.sys.mac.apps
Subject: Re: Using EndNote to do auto-numbering and cross-references
Message-ID: <37444@netnews.upenn.edu>
Date: 12 Feb 91 21:36:42 GMT
References: <9102120556.AA04977@pons.cis.ohio-state.edu>
Sender: news@netnews.upenn.edu
Reply-To: jeffe@eniac.seas.upenn.edu (George Jefferson )
Organization: University of Pennsylvania
Lines: 97

:
:	How to Use EndNote to do Auto-Numbering and Cross-References
:

This is a nice explination for people who already own EndNote, or
who dont use MSWord (there are a few of those :-) ), but I like
WordRef and I think it deserves a defense.

:
:	One of the problems with Word 4 is its inability to
:automatically number things like figures and equations and produce
:cross-references to them.  Word 5 can do this, but so far I've not
:heard of a firm release date for the Mac version of Word 5.

Is Word 5 anything more than wishful thinking?

:solution is to use a sharware product called WordRef.  WordRef allows
:you to do auto-numbered sequences (sort-of), cross-references, and
:bibliographies; however, Wordref has some significant limitations.
:First, you have to increment variables for each item.  Thus, a figure
:caption might appear as:
:
:	Figure <<##figure:figure+1>><<#figure>>: Mac vs. Next.
:

This system isn't very difficult to figure out.  Having put some
thought in to it I couldn't dream up a better system.

:Second, it uses the Print merge facility in Word which is limited to
:128 fields. Since each auto-numbered item takes two fields, you can
:only have 64 such items. This is fine for most small to medium sized

Agreed, this is a major limitation.  When I wrote the author about
it he promptly sent me a version which can handle an unlimited number of
references.  This was quite a while ago, but I dont know if this
upgrade is available by ftp yet or not.

:I
:never really liked the idea of doing a print merge---it adds another
:step to an already inconvenient process (after all, Word should be
:doing this itself).
:

I agree Word should do all of this itself.
I would be happier if Word used some other name besides 'form lettern' :-)

:
:	See figure [hc1].
:
:and
:
:	Figure [hc1]: Mac vs. Next.
:
:	There are a few limitations with this approach.  First, you cannot 
:cross-reference elements out of order before they appear in sequence.
:For example, you can't produce:
:
:	...as shown if figure 10 (see figure 15 for additional details).
:
WordRef does not have this limitation.  (This is the reason for the
somewhat more involved referencing scheme)

:
:	The third limitation is that special values are harder to do.  For 
:example, it is harder to produce something like:
:
:	Figure 3-10:

WordRef is more flexable in this department.  It will quite happily
auto number your sections, then number your figures and equations according
to the section that they are in. (if you like)
eg.
1. intro.
 bla bla bla  see figure 2.1

                       ******
                       ******
                     figure 1.1
           
2. new section

                       ******
                       ******
                     figure 2.1
           

                       ******
                       ******
                     figure 2.2


best of all, WordRef is shareware



--
-george            george@mech.seas.upenn.edu