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From: dad@mit-vax.UUCP (David Duff)
Newsgroups: net.micro.mac
Subject: Re: Delphi Mac Digest V2 #16 (Really MS Word help)
Message-ID: <318@mit-vax.UUCP>
Date: Wed, 30-Apr-86 14:49:37 EDT
Article-I.D.: mit-vax.318
Posted: Wed Apr 30 14:49:37 1986
Date-Received: Sat, 3-May-86 02:45:03 EDT
References: <4863@topaz.RUTGERS.EDU>
Reply-To: dad@mit-vax.UUCP (David Duff)
Organization: MIT, Cambridge, MA
Lines: 71
Keywords: Microsoft Word Headers Footers Formatting
Summary: Explanation of Word's formatting conventions

In article <4863@topaz.RUTGERS.EDU> shulman@topaz.RUTGERS.EDU (Jeff Shulman) writes:
>
>Delphi Mac Digest          Sunday, 27 Apr 1986      Volume 2 : Issue 16
>
>From: MACINTOUCH (7595)
>Subject: MS Word HELP!!!!
>Date: 26-APR 22:57 Business Mac
>
>I have an interesting problem using running heads with Microsoft word:
>
>Everytime I do it, it doesn't work.  (Pretty interesting, eh?)
>
>Anyway, here's the problem.  I do exactly as it says in the manual and I even
>get the << sign in the left column but it NEVER shows up on the printout.  I
>have it set for even and odd pages, at many different positions and NOTHING
>works.  One weird thing does happen though: when I select and choose 'Running
>Head' from the menu and select the choices, after I hit <ok>, the running head
>in the document moves over 1.5 inches.  If I have the running head right
>justified, it goes OFF the screen and center or left justified moves it to the
>right, 1.5 inches!!
>
>Any and all help would be very appreciated since I have a 30 page
>paper due Mon. am and it NEEDS running heads.  Of course I could print
>it on with one of the typewriter things or whatever they're called...
>

Sorry, but I don't think this will get to you in time for your paper.

When you declare a paragraph to be a running header or footer in MS
Word, the rulers for that paragraph are traslated from "indented" to
"absolute" (my terms).  What this means is that header and footer
paragraphs ignore the "right margin" and "left margin" settings in the
"page setup" menu.  Standard paragraphs align the zero on the ruler
with a point <left margin> from the left edge of the page, while
ruuning headers and footers align the zero point on the ruler with the
left edge of the page.  This is consistent with the "division layout"
commands for setting the vertical positions of the headers and
footers.  They are specified in units from top/bottom of the page.

I don't know if I made that clear.  If you print a character at the
zero mark in the rule of a regular paragraph, its position on the page
will depend upon the left-margin setting, while a character in a
header or footer paragraph would (theoretically) come out right at the
edge of the page. Keep in mind that the laserwriter can not print
closer than .5" from any edge of the page, so your head/footer margins
must be >.5" and <8.0" for printing in the regular orientation.  So,
even though your centered text appears to move off center on the
_screen_, it is still centered on _page_ (and between the margin
markers on the screen).

About the problem of headers and footers not showing up: That used to
happen to me, too.  I don't think I ever figured out exactly what the
problem was, but it doesn't seem to happen much anymore, so I must
have changed the way I use word.  Here are some things I would try: 1)
repaginate before printing.  Your're not supposed to have to do this,
but I have seen it correct a different problem.  2) Check the "header"
and "footer position" items in the "division layout" dialog box.  Then
check the size of your header or footer paragraph and the top and
bottom margin settings, to make syre that you left enough room for it
to fit without writing over other stuff.  Come to think of it, I'm
pretty sure that this is what my problem was.  In case that doesn't
work, try deleting them and re-entering them to see if that helps.  It
took me a couple of trys to master them, too.

The key to both your problems is the fact that word uses "absolute"
page coordinates to specify header and footer position.  This is quite
different from Mac Write's style.

Hope this helps.

Dave Duff