Xref: utzoo comp.sys.mac:14790 comp.text:1754 Path: utzoo!mnetor!uunet!husc6!bloom-beacon!mit-eddie!bbn!bbn.com!mesard From: mesard@bbn.com (Wayne Mesard) Newsgroups: comp.sys.mac,comp.text Subject: Re: Dissertation on a MAC vs UNIX Message-ID: <23006@bbn.COM> Date: 5 Apr 88 17:55:10 GMT References: <1290@PT.CS.CMU.EDU> Sender: news@bbn.COM Lines: 130 From article <1290@PT.CS.CMU.EDU>, by phd@SPEECH1.CS.CMU.EDU (Paul Dietz): > I went with MS Word. > > Things I don't like: > [...] > No support for figure or table numbers. ----- DISCLAIMER: This is crude, and possibly more trouble than it's worth. (So keep your flames to yourself, I'm just trying to be helpful.) I realize that the following description sounds incredibly complicated and obscenely unMacish. But it's not as bad as at reads. If you can make enough sense of it to construct a short demo file, you may find it to be a useful (if obscure) trick. Read the Help File and/or Manual section about Print Merge first. ----- When I need to do figure or table numbering in a Word document, and I think I might be moving things around (thus screwing up the numbering sequence), I use the Print Merge facility to generate the numbers. Here's how it works: ==================================== Method 1 -- Easy ****** * **** If I'm only going to have a few numbers (less than a dozen) I define a field variable for each one at the top of the document. For example: <> <> <> < <> Then in the body of the document and in the figure captions I type: As illustrated in Figure <>, ... and Figure <>: Network architecture used in this study. (Not all connections shown.) Then when I want to change the order of appearance, I only have to renumber the <> statements. No searching through the document for multiple references. Printing: Select Print Merge and click on the Print button in the -------- dialog box. ==================================== Method 2 -- Less Easy ****** * **** **** The other method is to create a file called, e.g., "Ref Numbers" which looks like this: refnum 1 2 3 4 ... Then in the main document, the first line reads: <> and each reference to a figure looks like See Figure <>. Word will keep using the same number until you tell it to go to the next one, so before the *first* reference to figures, issue the <> command. For example: By comparing Figure <>, above, with <>Figure <>, below, we see.[...] Figure <> also illustrates[...] might produce: By comparing Figure 1, above, with Figure 2, below, we see.[...] Figure 2 also illustrates[...] Printing: Select Print Merge and click on New Document. Look at the -------- "Form Letters" document that is produced to find out how many reference number you need. Then go back to the main document and choose Print Merge again, enter a "1" in the From field and "N" in the To field, where "N" is the number of references you need. (Otherwise it will print out multiple versions of your document until it uses all the records in "Ref numbers" -- I told you this was crude.) Disadvantages to Method 2: ------------- -- ------ - o You can only have one sequence of numbers per document. However combining Method 1 and 2 solves this problem. For example, use Method 1 for table references and Method 2 for figures in the same document. o It's not easy to mention previous references after they've already been <>'ed. To get around this, the best I've come up with is to set a variable for a ref if it'll be needed later. For example: Figure <>: Two tortoises mating.<>>> then much later on: As illustrated in Figure <> in the previous chapter... ==================================== Warnings: -------- o Remember to say Print Merge and not Print. o After printing, make sure to go back to the main document window to do further editing. You don't want to be making changes directly to the form letter window. ==================================== For my next number...object oriented images in MacPaint:-) -- unsigned *Wayne_Mesard(); MESARD@BBN.COM BBN Labs, Cambridge, MA Once a Scribe hacker, always a Scribe hacker.