Path: utzoo!utgpu!jarvis.csri.toronto.edu!cs.utexas.edu!usc!zaphod.mps.ohio-state.edu!lavaca.uh.edu!elroy!chee77 From: chee77@elroy.uh.edu (Fred Schulz) Newsgroups: comp.sys.mac Subject: Re: Cross-Referencing in MS-WORD? (It's easy!) Message-ID: <5660.25e7c32e@elroy.uh.edu> Date: 25 Feb 90 17:36:13 GMT References: <1609@gould.doc.ic.ac.uk> <14077@phoenix.Princeton.EDU> Organization: U of Houston, Chemical Eng. Lines: 51 Cross Referencing in Word ------------------------- by Fred Schulz It's pretty easy to use the print merge feature of word to cross reference equations, figures, tables, etc. You just "name" your equations, and then reference them by name throughout the document. Your names are print merge symbols, for example, <>, <>, etc. then you keep an associated print merge file which contains all the names in the first record of the file, and the corresponding numbers in the second and last record of the file. The you print merge your final copy, and let print merge do the work of the global substitutions. For example, equations,e1,e2,e3,e4,e5,e6,e7,e8,e9,e10,e11,figures,f1,f2,f3,f4,f5,tables,... equations,(1),(2),(3),(4),(5),(6),(7),(8),(9),(10),(11),figures,1,2,3,4,5, tables,... is a sample print merge document. Now in my paper I write As shown in Eq. <>, compare this to the data shown in Fig. <>, etc... When I print merge the merge symbols are replaced by the appropriate numbers. It's now easy to move or insert equations. Say I needed to add an equation between 2 and 3. I'd just put its name there and add a number at the end of the equation list. The new merge file would look like equations,e1,e2,e2-2,e3,e4,e5,e6,e7,e8,e9,e10,e11,figures,f1,f2,f3,f4,f5, tables,...,references,... equations,(1),(2),(3),(4),(5),(6),(7),(8),(9),(10),(11),(12),figures,1,2,3,4,5, tables,...,references,... I used e1, e2, etc, in this example, based on their original position in the document - you might prefer to use names related to the equations themselves. After you have alot of equations, it can become tedious to count the number of eqs, figs, etc, so you can use the word count utility to do it for you. Just select the list of equation names and do a word count. If you do use this technique, avoid periods and spaces in your equation names, as they are word delimiters and will make one equation name count as 2 words. Well using this procedure makes it pretty easy to do cross-referencing. It's similar to the method used by more sophisticated utilities like Wordref, but you do the book keeping manually here, with the advantage the only application you need is word itself. I hope this is helpful and that I have explained the procedure reasonably well. Good luck with it.